Authority
Identify the governing provision or delegated authority that permits the decision.
Controlled Record · APR-REG
Approval Record Register
Final governance gate for material entity, asset, agreement, transaction, funding and compliance decisions. The register records who decided, what was reviewed, what conditions apply and whether the item is approved, deferred or rejected.
Approval boundary: An entry in this register is not an approval by itself. A decision becomes effective only when made by the competent authority under the applicable governing documents and supported by an identifiable resolution, consent, delegated authority or other valid record.
Decision Register
Material approval log
Complete only from actual governance records. Do not backfill an approval merely because an agreement, transaction or architectural proposal exists.
| ID | Subject | Related Record | Decision Required | Decision Maker / Body | Conflict Review | Evidence Reviewed | Decision Date | Disposition | Conditions / Exceptions | Effective Date | Record Location | Follow-up | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| APR-001 | Entity establishment | ENT-001–005 | Confirm establishment or continued use of entity | Competent governing body | Required | Formation + governing documents | TBD | TBD | TBD | TBD | TBD | Maintain entity register | PENDING |
| APR-002 | Asset/title allocation | TTL-001–009 | Approve acquisition, lease, assignment or use right | Authorized body | Required | Title, valuation, agreement | TBD | TBD | TBD | TBD | TBD | Update title register | PENDING |
| APR-003 | Material agreement | AGR-001–011 | Authorize execution or amendment | Authorized signatory/body | Required where applicable | Final agreement + authority | TBD | TBD | TBD | TBD | TBD | Store executed instrument | PENDING |
| APR-004 | Material transaction | TXN-0001–0011 | Approve transaction under applicable policy | Authorized body | Required | Agreement + pricing + evidence | TBD | TBD | TBD | TBD | TBD | Reconcile transaction | PENDING |
| APR-005 | Accounting treatment | ACC-001–011 | Accept documented accounting treatment | Finance authority | As applicable | Source documents + accounting analysis | TBD | TBD | TBD | TBD | TBD | Close accounting period | PENDING |
| APR-006 | Compliance disposition | CMP-001–012 | Accept, remediate or escalate compliance finding | Authorized governance/compliance authority | Required | Compliance review file | TBD | TBD | TBD | TBD | TBD | Track remediation | PENDING |
| APR-007 | Funding acceptance | AGR-010 / TXN-0010 | Accept grant, donation or restricted support | Foundation authority | Required | Award/gift terms + due diligence | TBD | TBD | TBD | TBD | TBD | Monitor restrictions | PENDING |
| APR-008 | Research/IP arrangement | AGR-005–006 / TTL-008 | Approve research rights, funding or IP disposition | Authorized body | Required | R&D agreement + IP/data review | TBD | TBD | TBD | TBD | TBD | Track deliverables and rights | PENDING |
Conflict review
Document conflicts, recusals and related-party considerations where applicable.
Conditions
Capture limitations, required remediation, reporting duties and expiration conditions.
Record integrity
Retain the signed resolution, consent, minutes or other primary approval evidence.
Decision rule: APPROVED, DEFERRED, REJECTED and EXCEPTION statuses should be used only after the underlying decision record is verified. A “PENDING” row means the governance evidence has not yet been established.
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